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Volunteer at the High School Research Symposium

If you are interested in volunteering to serve as a poster judge (faculty, staff, or graduate students only) or general assistant (faculty, staff, graduate students, and undergraduate students) please complete the online volunteer sign-up form.

Online Volunteer Registration Form

Volunteer registration closes Tuesday, March 19, 2019.

Due to the University's new Protection of Minors Policy, all faculty, staff, students, student employees, and volunteers who work in activities and programs with minors must complete a background check and crime reporting training. Background checks are completed online and are no cost to the individual. Additional information about this process will be emailed to you after the volunteer registration period closes.

Photo/Video Release - Photographs and/or video will be taken during the 18th Annual High School Research Symposium at Illinois State University. Your registration gives consent for any such photographs/video to be used for advertising and publicity purposes by Illinois State University, its licensees, and/or member organizations, and you waive all claims for any compensation for such use or for damages. If you object to the foregoing, please contact the Illinois State University Center for Mathematics Science and Technology (CeMaST) at (309) 438-3089 or

We are in need of two types of volunteers for the ISU High School Research Symposium:

  1. General Assistants— ISU faculty, staff, graduate students, and undergraduate students, as well as community members, may serve as general assistants. These volunteers will assist with a variety of Symposium tasks including: event set-up, staffing the check-in table, taking photographs, timing student presentations, etc. ISU Faculty, staff, graduate students, and undergraduate students may serve as general assistants.
  2. Poster Judges— ISU Faculty, staff, and graduate students may serve as poster judges. These volunteers will judge high school student research posters/presentations using a 1-page judging form. The poster judging process is as follows:
  • All posters will be on display in the main display area the morning of the Symposium. Students will be expected to stand at their poster during the majority of the morning session to share their poster with Symposium visitors, including ISU professors and students, high school students and teachers, and parents.
  • If a student would like to have their poster judged, the student must indicate this on their online registration form.
  • Each student that would like to have their poster judged will be assigned a 6-minute time slot and location to present to a single judge. Time and location information will be posted on the Symposium website several days before the event as well as available the morning of the event near the check-in desk. Ten minutes prior to the student’s assigned presentation time slot, the student will pick up and move their poster from the main display area to their assigned side room to present to and receive feedback from a single judge with expertise in the research category the poster was submitted (e.g., Animal Sciences, Chemistry, Physics and Astronomy, etc.). Judges will include ISU professors, staff, and graduate students.
  • In order for all students to present in a timely fashion, the 6-minute time limit will be strictly enforced by an official timekeeper.
  • Students will begin their presentation with a 2-3 minute oral summary of their research. This will be followed by 2-3 minutes of questions and comments from the judge. After a total of 6 minutes, the official timekeeper will announce that time has ended and the student will pick up and move their poster back to the main display area.
  • Judges will complete a 1-page judging form, which includes written comments and the student’s division rating (I, II, III, or IV).
  • At the conclusion of the Symposium, teachers may stop at the check-in desk to pick up their student’s judging forms. Alternately, the teacher may request that the forms be mailed to their school.

When you register to serve as a General Assistant or Poster Judge, you will be asked to indicate your availability during the event.

Volunteer Sessions for General Assistants (select any or all sessions):

Session 1: 7:30 - 8:50 AM
Session 2: 9:00 - 11:50 AM
Session 3: 12:00 - 1:30 PM
Other, please list.

Volunteer Session for Poster Judge

9:00 - 11:50 AM
Other, please list.


For more information, please contact:

Olesya Courier, CeMaST Marketing, Event & Project Coordinator
Phone: (309) 438-1898

2018-11-06T15:01:20.04-06:00 2018